Download Microsoft Outlook Questions PDF

TitleMicrosoft Outlook Questions
TagsTypes Instruction manuals
File Size382.6 KB
Total Pages11
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4: Outlook /cleanreminders (Clean the reminders)

5: outlook /cleanviews

Difference between MS Outlook OST & PST files

OST stands for Offline Storage Tables. It is an offline folder created by MS

Outlook and MS Exchange to hold offline copies of whatever exists in the

Exchange server. To make it more simple to understand, you can just call OST

files as as local copy of your Exchange mailbox. It is created when your emails

are delivered to your Outlook mailbox and will contain all your emails,

contacts, calender entries and tasks. Outlook has to be in Cached mode for

Offline folders to work. OST files allow you to work even when you are not connected

to your exchange server (i.e. when you are offline) and then, when you get online it

will synchronize itself with your exchange server mailbox.

On the other hand, PST stands for Personal Storage Tables. These are also

known aspersonal folders or personal files. It is not created by Outlook or

the Exchange server. Instead, you (or any user, for that matter) can create it to

store all your emails, contacts, calendar entries etc. These PST files can be

stored anywhere in your computer and it makes it that much easier for you to keep

a backup copy of your PST files or move it from one computer to another.

Until Outlook 2002, a PST file could hold only upto 2GB of data. And as it

approached that limit it would start to become unstable. But from Outlook 2003

onwards, it could hold up to 10 times that limit.

If, at any point of time your PST files become unstable, you can still repair it using

theScanpst.exe utility, which you can find when you run a search in your computer.

It is a fairly easy process. All you need to do is to follow the onscreen instructions.

Similarly, if your OST file happens to become corrupted, you can scan it and repair

itwith the Scanost.exe utility. You will find it when you search for it in your


It is possible to convert OST files to PST files using third-party

applications. You can find a number of these applications online.

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3. Name the folder temp0.

4. Click Start, click Run, type regedit, and then click OK.

5. Locate and then click the following registry key:



6. In the right pane, double-click OutlookSecureTempFolder.

7. In Value Data field, type C:\temp0\ and then click OK.

8. Exit Registry Editor.

9. Restart the computer.

Auto Suggest Names Option not working in MS Outlook

How to fix:

If you are using Outlook 2003 and suddenly find that the Auto-Complete feature

is not working but you still have the option Suggest Names while completing

to To, CC,BCC fields enabled in Tools -> Options -> Preferences -> Email

Options ->Advanced – you can try the steps given below to fix this


Rename the *.NK2 file for your profile and then Restart Outlook- You can find

the file at the location given below:

C:\Documents and Settings\USERNAME\Application


Outlook will create a new one for you when you restart it.

Note: You can Rename or Delete the NK2 file if you want to get rid of all addresses

in your Auto-Complete file.

This file can contain up to a maximum of 1000 email addresses.

Outlook 2000 / 98 doesn’t offer Auto-Complete. They only offer Auto-


Auto-Resolution information is stored in a file with the extension ‘nick’.

You can Delete it to Reset your Auto-Resolution cache.

Hyperlinks do not open in MS Outlook & MS Word

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